Attendance sheets prove nothing was understood
A name and a signature against a list of headings is weak evidence. A short confirmation of the site-critical points is materially stronger.
Site Induction Pack (NZ)
Induction content, an attendance register that actually evidences understanding, competence verification for the tickets people claim to hold, and a short-form visitor briefing for everyone who is not staying.
⚖️HSWA s36 + s34 coordination
👷Reviewed by OH Professionals
✏️Editable .docx
NZD 99
Instant DownloadInstant download · Editable .docx
A signature on an induction sheet proves attendance. It does not prove that anything was understood, and after an incident that distinction is the whole argument. This pack separates the three things an induction has to produce: the content that was delivered, the confirmation that it landed, and the verification that the competence someone claimed is real. It also handles the case most sites get wrong — the delivery driver, the client and the assessor who are on site for twenty minutes and get waved through.
Claimed tickets are never sighted
People arrive saying they hold an EWP ticket, a confined space qualification, a first aid certificate. The competence verification sheet records what was actually sighted and when it expires.
Visitors bypass induction entirely
Short-duration visitors carry the same risk of walking into an exclusion zone. The visitor briefing takes two minutes and is recorded.
Who this is for
- Main contractors
- Induct every worker and subcontractor onto the site, and record the overlapping-duty conversation while you do it.
- Subcontractors with their own crews
- Company induction for new starters, run before they reach anyone else's site.
- Facility managers
- Contractor induction for anyone working in an occupied building.
- Prequalification applicants
- Induction records are among the most commonly requested pieces of in-use evidence.
This is site and company induction. Formal training and assessment against unit standards is a different thing and is not what an induction delivers.
What's inside the template
Word — 18 pages (content + registers + briefing cards) · Formats: DOCX
- Section 1 — Induction content outlineThe delivery structure: site, hazards, controls, rules, emergency, reporting, participation. Written as prompts for the person delivering it, not as a script to read.
- Section 2 — Site-specific hazardsThe section you complete per site, cross-referenced to the hazard register and SSSP.
- Section 3 — Site rules and exclusionsAccess, PPE, no-go zones, permits required, plant interaction, speed limits, parking and amenities.
- Section 4 — Emergency briefingAlarm, assembly point, coordinator, first aiders, nearest medical facility.grwm 14
- Section 5 — Reporting and participationHow to report a hazard, an incident or a near miss, and how workers have a say.hswa 61
- Section 6 — Overlapping duties briefingFor subcontractor inductions — whose system governs what, and how the two PCBUs coordinate.hswa 34
- Form A — Induction record and confirmationAttendance plus a short set of site-critical confirmations the inductee completes themselves.
- Form B — Competence verificationTicket or certificate claimed, sighted yes or no, issuing body, number, expiry date, verifier.
- Form C — Visitor briefing cardTwo-minute briefing with a signature line, sized for a clipboard at the gate.
- Form D — Induction registerRunning log of everyone inducted, with re-induction triggers and dates.
- Appendix A — Re-induction triggersWhen someone must be re-inducted: site change, extended absence, new phase, incident, rule change.
- Appendix B — Delivery guideHow to run an induction that people retain — length, sequence, and the two or three things that must land.
Compliance checklist
HSWA 2015 ss.34, 36, 61 · GRWM Regulations 2016 reg 14
Induction is how several distinct duties get discharged at the point a person arrives. Each is mapped to the part of the pack that carries it.
- s36Primary duty of care — including providing information, training, instruction and supervision→ Sections 1 to 3, evidenced by Form A
- s34Consult, cooperate and coordinate with other PCBUs where duties overlap→ Section 6 — Overlapping duties briefing
- ss.61–62Engage with workers and have effective participation practices→ Section 5 — Reporting and participation
- GRWM reg 14Information, training and instruction on implementing emergency procedures→ Section 4 — Emergency briefing
How this template compares
Reviewed by OH Professionals
Written and reviewed by the occupational health and safety team at OH Consultant. The competence verification form exists because sighting a ticket and recording its number and expiry is one of the cheapest controls available and one of the most frequently skipped — claimed qualifications that were never checked appear regularly in post-incident review.
Legislation referenced
- Health and Safety at Work Act 2015 — Section 34 — Duty of PCBUs to consult, cooperate, and coordinate ↗
- Health and Safety at Work Act 2015 — Section 36 — Primary duty of care ↗
- Health and Safety at Work Act 2015 — Section 61 — Duty to engage with workers ↗
- Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 — Regulation 14 — Duty to prepare, maintain, and implement emergency plan ↗
Frequently asked
Is site induction legally required in New Zealand?+
Not by name. HSWA s36 requires a PCBU to provide any information, training, instruction or supervision necessary to protect people from risks arising from the work. On a site with hazards a newcomer cannot be expected to know about, induction is how that duty is discharged, and it is a universal requirement of main contractors and prequalification schemes.
How long should an induction take?+
Long enough to land, short enough to be retained. Appendix B suggests keeping the site-critical content to a small number of points delivered properly rather than a comprehensive briefing nobody remembers. A general site induction of fifteen to twenty minutes with two or three things that genuinely stick beats an hour of coverage.
Do visitors need inducting?+
They need enough to keep them safe for the time they are on site, which is not the same as a full induction. Form C is a two-minute briefing covering access, PPE, no-go areas, alarm and escort, with a signature. Delivery drivers, clients and assessors are exactly the people who walk into exclusion zones.
How often does someone need re-inducting?+
Appendix A sets the triggers rather than a fixed interval — a significant site change, a new phase of work, an extended absence, a rule change, or after an incident that changes how the site operates. Re-induction on a calendar alone tends to become a formality.
What is the overlapping duties section for?+
When a subcontractor comes onto your site, both PCBUs hold duties over the same work, and s34 requires you to consult, cooperate and coordinate. Section 6 makes that a recorded conversation at induction — whose system governs what, who to report to, and how the two interact — rather than an assumption discovered later.
Does this replace a Site Safe passport?+
No. A passport or safety card is a training credential held by the individual. An induction is site-specific and delivered by you. Form B is where you record that you sighted the card, its number and its expiry — the two things work together.